Current RFPs & RFQs

RETAIL MARKET STUDY & STRATEGY

Date Issued: Wednesday, November 25, 2020
Proposal Submittal Date: Friday, December 18, 2020, 10 AM, Local Time
Answers to Technical Questions to be emailed to those who express interest in submitting proposal by end of business on Wednesday, December 9, 2020.

Addendum: Answers to Technical Questions (12092020)

One East Kentucky, a private 501(c)3 non-profit economic development organization, is soliciting proposals from market research firms that specialize in retail, restaurant and healthcare development. This project will include lead generation, business attraction and retention in an effort to help us grow Eastern Kentucky communities. This project/contract will take place over a one (1) year period with option to renew for two (2) additional years. The contract renewal should include annual data updates and refreshes. This RFP and contract award process will adhere to the Procurement by Competitive Proposal process as outlined by 2 CFR 200.318-326.

Inquiries, Questions and Answers:

Technical questions during the time qualification packets are being put together may be addressed IN WRITING ONLY to Chuck Sexton, President and CEO at chuck@oneeastky.com. No verbal requests for clarification or information will be accepted. All questions and clarifications will be answered in one written addendum, to be issued no later than end of business on Wednesday, December 9, 2020, to all parties who have been issued a copy of this RFP and have been duly recorded as having received a copy in the RFP distribution log. Please include your e-mail address with your query submission. Please contact Ivy Stanley, Director of Regional Development at ivy@oneeastky.com with your intent to submit and receive a full copy of the RFP.

RFP Submissions

Proposal and qualifications should be submitted via email no later than 10:00 AM on Friday, December 18, Local Time. Only electronic responses will be accepted. Proposals should be submitted to Ivy Stanley, Director, Regional Development, at ivy@oneeastky.com. Responses can be submitted via email attachment or uploaded to a Dropbox or other similar service and shared via link for download. Proposals received after the designated deadline shall be considered late and rejected.

Proposals will be evaluated based on the following criteria:

· Relevant economic development, retail development and strategic planning experience (40 points)
· Data analysis experience (20 Points)
· Project Team (15 points)
· Project Approach & Scope (40 points)
· Fee (10 points)
· Overall Quality of Submission (10 points)

Evaluation and Project Award

One East Kentucky staff will review all submitted proposals and make a decision based on technical criteria and qualitative data outlined above. The use of competitive bidding is not practical, and specifications cannot be made sufficiently specific to permit award on the basis of either the lowest bid price or the lowest evaluated bid price. The project will not be awarded based strictly on price, but also on whose proposal is most advantageous to the program and One East Kentucky’s goals for the project.  One East Kentucky may choose to conduct interviews with proposers deemed reasonably susceptible for selection of award prior to making a selection. It is expected that the selected firm will begin work shortly after an agreement is executed and the final deliverables due on a mutually agreed schedule.

Please contact Ivy Stanley, Director of Regional Development at ivy@oneeastky.com with your intent to submit and receive a full copy of the RFP.